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Organize Your Member Contributions and AttendanceĪ majority of church income comes from member contributions, so tracking member contributions is a needed function to give you insight into how much each member has given on a weekly, monthly, quarterly, or annual basis. Having to go back through records in different file cabinets or different offices is slow and cumbersome. While recording information via paper spreadsheets may be cost-effective, is not the most efficient way of your time. The best kind of church organization has taken advantage of two things: knowledge, and efficiency. Analyze trends to see when attendance is increasing/decreasing.

Membership tracking: Manage information on your members such as attendance, frequency of gifts, personal information such as address, volunteer details, interested, activities, and more.

Create campaigns that to encourage smaller donors to contribute more. Solicit donations with targeted campaigns.

Donor management & fundraising: Know how much each member has given on a weekly, monthly, quarterly or annual basis and provide annual giving statements to the members for tax reporting purposes.

Payroll: Manages employee compensation: wage calculation, ACH deposits, check printing, and compensation tax reports.

Given the nonprofit status of most churches, the AR functionality will usually work in unison (or be replaced) with a donor management, fundraising, or fund accounting functionality.

Accounting: Covers things such as accounts payable (AP), accounts receivable (AR) and a general ledger (GL).

While each software solution will be different, these are some of the most commonly found features in a church accounting software solution: So what benefits are being utilized within church management software? Features of Church Accounting Software If one were to poll many of the most successful churches in an area, they would likely learn that these churches have taken advantage of all tools and resources at their disposal to get where they are.

While almost all nonprofit organizations will have some form of membership, churches will regularly set up group meetings such as Sunday School, Bible studies, confirmation classes, or other services that need to be tracked separately from the general fund. One important difference in how software may (or should) be operated from a church compared to a standard nonprofit organization is tracking member contributions and attendance. Given this clarification, you can understand why church accounting software would offer similar functionalities as traditional nonprofit software, such as donor management and fundraising. While some churches could be considered as “for profit” (and thus have income), for the sake of this discussion, we’ll go with the more common discussion of churches being classified as a nonprofit entity. Money moving throughout the accounting books from a church usually come from donors, fundraising activities, or grants/funds received from a variety of sources.

Church accounting software provides basic accounting to track income and expenses (or since churches typically don’t have any income, “money in” and “money out”).